Zoom is one of the most popular video conferencing tools due to ease of use, numerous features, and Freemium pricing model.

• The free version offers 40 minutes of talk time for up to 100 participants
• To remove the time limit you need a paid plan $15/month (or $150 for 12 months)
• The next tier supports up to 500 participants (business accounts start at 300 participants)
• Webinars with extra features are available for an extra fee (start at $40/month)
• Visit https://zoom.us for more details

Configuration for Clubs

If you're new to Zoom we recommend first trying out these settings in a smaller meeting - E-Board, social meeting, coffee morning, cocktail hour.

Registration

We recommend using Registration - that you can enable from the web-interface for the meeting. Having everyone register with an email address, also enables you to setup Zoom Breakout rooms ahead of the meeting e.g. you could create rooms for non-members, voting members, new members or committees or other groups within your club.

Security

To avoid being hijacked (Zoom-bombed) during a meeting there are a few precautions you'll want to take to minimize that risk:

• set a password for the meeting
• don't share the default Zoom URL for the meeting (as that includes the password)
• share the password close to the start of the meeting
• use a waiting room, that allows you to only admit registered Democrats to the meeting
• configure only the Host to share their screen (you can easily make some of the participants co-hosts, if you want them to share their screens during the meeting)
• Livestream the meeting to YouTube or Facebook (from Zoom) for non-members

A suggested list of meeting settings, with embedded comments: ZoomSettingsForGeneralMeetings.

Recommendations from the Electronic Frontier Foundation - Harden Your Zoom Settings to Protect Your Privacy and Avoid Trolls