Ok, so we didn’t trudge into the office with our steel-toes, jack-hammers and tool belts alongside Ty Pennington….but beginning last year, we here at Porter Novelli Life Sciences embarked on a mission to “greenwash” our office. Spearheaded by our trusty office manager, Sharon, we successfully lightened our footprint by….

  • Asking our cleaning company to only use green products
  • Adjusting the thermostat several degrees lower
  • Including green ideas, tips and stories as part of the daily internal news update
  • Switching from paper plates/plastic utensils to reusable plates, mugs and glasses
  • Placing small recycling bins in offices and meeting spaces
  • Began using either recycled or natural office products
  • Using recycled and double-sided paper in the printer when possible
  • Turning off the lights when not in use
  • Purchasing organic, local lunches for staff meetings
  • Telecommuting and video conferencing when possible
  • Using scratch paper to print notes, i.e. staff meeting agenda’s
  • Optimizing the energy settings for computers and other devices
  • Tracking travel mileage to measure our carbon footprint
  • Several team members walk or bike to work, most live within 5 miles of the office

“The biggest difference I saw was the lack of waste,” Sharon told me. “The team really stopped printing unless needed, and the amount of trash generated each day was cut down by a third. The agency took our green initiatives to heart and believe the rewards are more important than the small inconveniences.”

As Earth Day nears, how does your Earth Day trivia knowledge stack up? Ouch, I only got 30% correct, looks like I really need to study up.

Anyway, enjoy your day on Thursday, April 22 and let us know of any tips or tricks your office has done in an effort to go green!

The curtain may soon go up for the next class of healthcare IPOs. This has prompted questions about what companies should be doing, from a communications standpoint, to prepare for the public markets. We have an IPO checklist of communications action items for before, during and after the S-1 filing and SEC quiet periods. Email me if you’d like a copy.

Two communication action items top the list: One, well in advance of making its debut to a larger, more demanding audience of investors (or at least more of them), a private company should act like a public company. And two, establish a normal-course of business pattern of communications.

My ballet teacher used to tell me to perform even in daily technique class. Only she, the pianist and my classmates would see me. But it is great advice. When I stepped onto the stage, there were hundreds more people watching me but no sweat – I knew all the steps and was used to performing all-out in class.  It wasn’t much different from the rehearsal, and I could just enjoy the performance.

OK, the executive team can skip the tutus. But prior to going public, a company should establish external and internal communications policies and practices of the same caliber of its publicly traded peers. The venerable disclosure policy will guide transparency and most importantly adherence to SEC Regulation Fair Disclosure laws as the company communicates its progress.

A company’s news flow in the year prior to an org meeting establishes a normal-course of business communications. The news will not only serve to position and generate visibility for the company, it will establish a pattern of public disclosures. The consistent tempo of news (real, not fluff) prior to entering the pre-offering quiet period can be particularly advantageous for when a company’s registration quiet period extends for months longer than anticipated. If the company set precedent, it will have more flexibility to release news.

By acting like a public company and treating communications with the same discipline as its new financial controls, there will be one less item of change before its logo flashes on the giant marquee at the NASDAQ MarketSite at Times Square. It’s show time!

I am a board member of the San Diego Venture Group and in that capacity I’ve helped develop a panel on Life Science venture investing for our monthly breakfast series. The discussions generally draw a crowd in excess of 300 to hear the insights and pontifications of the esteemed panelists. In advance of the panel, I wrote a piece on the venture capital model and it ran on San Diego News Network and bizSanDiego. Check it out and then check back here next week for some specific points mentioned by the panelists.

I previously reported top line data from our pedometer campaign to find out how healthy the J.P. Morgan Health Care conference is.  We also used this campaign to conduct a social media experiment, and some of the observations may surprise you.

Because the buzz around the conference becomes a smattering of anecdotal hearsay, we wanted to make some of this information available on the internet for broad public consumption.  Unless you’ve spent a few days immersed in the J.P. Morgan conference experience, you can’t truly comprehend the amount of energy and productivity generated from events taking place in and around Union Square. One biotech CFO mentioned how valuable it would be to share that experience and energy with employees back at the farm.

So we encouraged participants in our study (recall they wore pedometers to track the distance covered by foot at the conference) to engage on Twitter or LinkedIn and using the #JPM10 hashtag. We made it easy, providing tools including training for getting started in a safe, compliant and non-corporate way. Some top line observations:

–       Participants were more willing to email their data and commentary to us than to post online themselves

–       Many that were invited to participate were more willing to watch from the sidelines (more on this later)

–       Some media departments at financial firms have policies against employees posting comments online, including Twitter

–       Some media are still determining what to share on Twitter vs. what to share in blogs and traditional stories

–       There may be some truth to previous reports that the top 10% of Twitter users account for more than 90% of tweets

 The experiment did result in a number of colleagues jumping into social media to get some firsthand experience. I heard that a few of them have already made valuable contacts with other industry influencers in the Twitosphere. Which brings me to my point before about watching from the sidelines. Dances are pretty boring when you’re back is on the wall. They’re a lot more meaningful when you’re participating on the dance floor, not to mention being seen and heard…and more importantly, influencing. And it just might encourage others to get involved. While other industries have found utility in social media, our industry is still catching on.  The lack of perceived utility may not be in the platform, but rather in the lack of participation. The stage is yours.

An archive of the #JPM10 Twitter conversation is available at www.twapperkeeper.com/JPM10.

I just wrapped up another J.P. Morgan Annual Healthcare Investment Conference. At first glance you would think it was the unhealthiest healthcare conference of the year. A four day (plus) conference, each day with eight cups of caffeine, lunches on the run, servers schlepping variations of chicken-on-stick for dinner, followed by what seems like endless free cocktails . To the contrary, it may very well be the healthiest. The average industry professional in San Francisco for the conference last week trekked 4.39 miles per day – that’s scientifically sound data.

I always joke with others about how much walking goes on at this conference. As you know the conference has metastasized beyond the confines of the Westin St. Francis, resulting in running from hotel to hotel to make it to satellite meetings with clients, investors, media and other industry movers and shakers. The “more fortunate” have back-to-back schedules of meetings at their meeting suite, and are lucky to see daylight.

I wanted to find out how healthy the conference really is so this year, we conducted a rigorously designed scientific study to produce real data. We sent pedometers to industry executives, members of the financial community and the media to find out how much ground was covered by foot. We of course had multiple arms in the study. One group was covering ground via satellite meetings around the conference. Another group was holed up at their suite the majority of the week. We also had a control group – those not at the conference. I guess you can even say we had a placebo group, for the one pedometer that didn’t work (I’d attribute to poor compliance for failing to reset the device). Let’s call it a Phase 2 proof of concept study, enrolling approximately 25 subjects, evaluating safety and the rationale for advancing into a larger Phase 3.

Top line results (miles per day):

*Satellite Meetings Arm: 5.13mi/day

Holed Up in the Hotel Arm: 2.44mi/day

Control Arm: 1.66mi/day

*One subject logged 19.13 miles in 3 days.

Data is still being reviewed, but the study appears to be a success. No one was injured. Only adverse events were anxiety and sore feet. No sign of cardiovascular risk. A larger study next year will be necessary to verify results.

Ok, enough joking around. The study wasn’t just about walking. We traced the steps of CEOs, investors and media to capture breaking news, anecdotes from hallway chatter, and reports on mood and sentiment. Since the J.P. Morgan conference is seen as the barometer for the performance of the industry in the coming year, stories and sentiment from the conference are usually closely followed. The mood was an improvement over 2009 doom and gloom. Optimism reigned but uncertainty still remains, keeping the financial community in check for the time being. The conference felt smaller, but perhaps just more spread out. Receptions were more lavish than 2009, indicating that banks are once again willing to spend. The jury is still out on the news flow. There were some headlines, but there was also a lot of noise, reminding us to seriously consider the value in holding news to issue the week of the conference. This also reminds me of a lesson learned several years ago about Monday morning press releases the week of J. P. Morgan. Avoid them. Two top ten shareholders were on a plane to SFO that Monday morning, and they didn’t see the release pre-announcing financial results until Wednesday.

We also made this a social media experiment, observations of which I’ll share in a future post. Thanks to all of the “subjects” that played along.